privacy policy

How Proptech Norway use and store you data

Proptech Norway is a non-profit network of companies, organizations and individuals pooling their collective insights to further the sustainable development of buildings, cities and companies. We facilitate meetings between global gamechangers, the investment community, startups and incumbents.

In order to carry out the aforementioned role and the described services this entails, it is necessary for PROPTECH NORWAY to collect or otherwise process personal data. Essentially, these will be treatments done for the following purposes:

  • Compliance with statutory obligations, e.g. in connection with accounting under section 13 of the Accounting Act;
  • execution and delivery of services in agreements we enter into with you, your company or your employer;
  • networking within the industry;
  • perform the testing, analysis and development of our above services;
  • mailing of marketing, newsletters, contests and invitations; including to partners and their specified contact addresses
  • developing personal / customer profile to customize marketing and information;
  • conducting and evaluating various professional and social courses and events, including the establishment of participant lists with contact information and event marketing;
  • assessments of ideas and/or applications, including job applications;
  • other appropriate measures related to our role
  • other purposes for which you have given your express consent;

For the purposes described above, PROPTECH NORWAY will from time to time share personal information with partners.

However, PROPTECH NORWAY is responsible for processing all the above-mentioned processing of personal data.

What are our legal grounds for processing your personal data?

The legal basis for processing your personal information will vary depending on the situation. Our treatment bases used will mainly be:

  • Compliance with statutory obligations: PROPTECH NORWAY may be required by law to have a reporting obligation or given the obligation to store documents involving the processing of personal data, for example, the Accounting Act may require the storage of accounting documentation.
  • Necessary to fulfill an agreement: PROPTECH NORWAY processes registered personal information in accordance with the agreement with PROPTECH NORWAY’s clients and cluster members. For example, it may be necessary for PROPTECH NORWAY to have an up-to-date register of persons or employees who should have access to partner information, events or premises.
  • Consent: In some cases, the PROPTECH NORWAY would like to process personal data beyond the bases mentioned above. PROPTECH NORWAY will not process your personal data unless we have voluntary, express and informed consent from you.
  • Transparency: You have the right to know what information we have recorded about you (subject to the restrictions provided by applicable law). We will respond to requests for access as soon as possible, and no later than 30 days.
  • Correction and Deletion: You may require that incorrect, unnecessary, defective or outdated personal data be corrected or removed by PROPTECH NORWAY.
  • Withdraw consent: You may withdraw any consent you have given to PROPTECH NORWAY at any time to process your personal information. For example, you can easily unsubscribe from newsletters that you receive by email.

More about courses, social activities etc. arranged by PROPTECH NORWAY

PROPTECH NORWAY publishes and implements measures that should be of interest to our partners and other interested parties. PROPTECH NORWAY will regularly invite lectures, courses, social activities, etc. arranged by or under the direction of PROPTECH NORWAY. Whoever receives invitations will, of course, vary, but may include cluster members and their contacts, customers, people who have registered for reception as well as participants at previous or similar events.

In connection with participation in such an event, a participant list will normally be prepared, usually with contact information such as name and, if applicable, employer and e-mail address. Such participant lists will not be disclosed to outside parties other than organizers of the event and their contractors. Occasionally, participant lists may be circulated among participants, but normally without email addresses.

Participant lists may be stored by PROPTECH NORWAY. Within the framework of the Personal Data Act and the Marketing Act section 15, participant lists may be used by PROPTECH NORWAY for marketing similar benefits as the benefits on which personal data was provided to PROPTECH NORWAY.

Registered persons can request removal from such lists at any time. There are also usually unsubscribe options in invitation mail sent from PROPTECH NORWAY.

If we take pictures of you at an event, we should always ask for your consent in the continued use of portrait images for website and / or social media. Portrait images are images where one or a few individual (s) is the main subject. However, when using situational images in connection with various events, we may reproduce images publicly, for example, on the website and / or in social media, without the consent of those depicted provided the image reproduces assemblies or the event is of general interest. Situational images are images where the activity or event in the image is the real subject. Exactly who is in the picture is then less important than the main content.

Details on sending newsletters from PROPTECH NORWAY

In order for us to send you news and information about PROPTECH NORWAY, we need your contact information. Newsletters are mainly sent electronically to the given e-mail address, but other channels can sometimes be used.

We will obtain consent to send newsletters by e-mail to personal e-mail addresses. The email address is stored in a separate database operated by our subcontractor (data processor) and is not shared with others. It is voluntary to give such consent and such consent may be withdrawn at any time, for example, by clicking on the “end newsletter” at the bottom of each email you receive. The email address will be deleted from the newsletter database when you unsubscribe.

More on storage time

PROPTECH NORWAY retains personal data for as long as necessary for the purposes described above or to comply with specific legal requirements. This means that the storage time for different types of information and purposes will necessarily vary.

For example, section 13 of the Accounting Act requires that certain information must be stored for five years, while other documents must be stored for three and a half years after the end of the financial year. These documents may contain personal information which is then also stored accordingly.

More of your personal information, such as contact information/email address, we need to store as long as we provide a service to you or as long as you subscribe to a newsletter or similar. If, on the other hand, you terminate the service or unsubscribe from a newsletter, your personal information will be deleted without undue delay.

Other types of personal information (eg application / CV for a job vacancy in PROPTECH NORWAY) would like to have a shorter storage need.

Your rights and remedies

You have the right to:

Reserving yourself against unwanted marketing: You can reserve yourself against various forms of direct marketing (email, addressed mail, SMS, etc.) from PROPTECH NORWAY and against the use of profiling for marketing purposes.

Protest or complaint:If you believe we are doing something wrong with your personal information, you can protest against further processing or complaint about our treatment.

You can read more about the content of all your rights on the Norwegian Data Protection Agency’s website: Your rights

To claim your rights or request more information about our processing of personal data, please contact us at email address:

If you believe that our processing of personal data does not match what we have described above or that we otherwise violate the privacy laws, we ask that you contact us / complain to us. Of course, you also have the right to appeal to the Data Inspectorate.

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